WEDDING PLANNING MANAGEMENT 

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• Develop a comprehensive wedding budget

• Creation of a venue deck that includes venue options that fit within the wedding budget and checks all the boxes 

• Read through all contracts and advise clients on any red flags, items that could affect budget etc.

• Produce a wedding day ROS/timeline and work with band musicians/DJ to create a seamless flow for the event

• Provide all suppliers Certificate of Insurance details and obtain insurance certificates from each supplier listing  

• Distribute Client- approved timeline to all suppliers, confirm arrival and end times, including strike time and communicate venue’s policies and procedures

• Assist couple with curating a reception and dinner menu

• Review and proof Banquet Event Order provided by catering manager

• Confirm and update all vendor orders and quantities on rental items

• Negotiate supplier contracts and manage deposit and payment schedule 

• Follow up with post wedding details

 

CREATIVE EXECUTION

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• Collaborate with client to discuss wedding vision and style

• Select and initiate color combinations, theme and visual concepts

• Design and create a décor deck that includes inspiration / design concepts for every detail of the big day!

• Contract any rental items if needed (chairs, draping, lounge furniture, dance floor, specialized china, glassware, flatware, plants, props, special activation such as photobooth etc.

 

MANAGE THE WEDDING CALENDAR 

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• Schedule and attend venue site visits

• Attend meetings with the following service providers based on Client’s needs: Caterer, Hotel/Venue, Florist, Photography, Videography, Specialty Linens, Custom Invitations, Ceremony Musicians, Disc Jockey/ Band, Lighting etc.

• Schedule and attend floral mockup

• Coordinate and attend food tasting with client + catering manager 

• Manage wedding cake tastings with bakers 

• Schedule hair + make-up preview, and final meetings with officiant, DJ and band

 

 

PROFESSIONAL GUIDANCE

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• Unlimited consultations via email and phone

• Assist with invitation language and selection of stationery for save the date cards and invitations

• Assist with wedding favors, gifts and welcome totes

• Provide hotel accommodation options + negotiate contract for group room blocks and rates

 

PRE-WEDDING CEREMONY MANAGEMENT 

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• Provide marriage license information

• Confirm ceremony logistics / details with officiant and items needed for ceremony 

• Confirm with musicians on ceremony song selections and queuing musicians for a flawless ceremony

• Orchestrate ceremony rehearsal with couple, wedding party and family

 

WEDDING DAY MANAGEMENT 

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• Wedding Assistants are required for weddings based on head count and ceremony/ reception locations

• Assist with accessories such as setting up seating cards, menu cards, table numbers, favors, sign-in guest book, etc.

• Guiding couple, wedding party and family throughout the getting ready hours and throughout the day keeping everyone on schedule

• Communicate and manage banquet staff and all suppliers providing any necessary updates 

• Direct family / ushers with seating and program distribution

• Lining up couple, wedding party and family for wedding ceremony and grand entrance to the reception and cuing all necessary parties involved

• Attend sound check with band musicians/ or DJ and review formalities and song selections and pronunciations and guide all booked entertainment to keep everyone on schedule  

• Ensure all photos on photography shot list have been taken

• Guiding couple through all planned formalities, such as grand entrance, toasts, dances etc.

• Flawlessly handle and manage any unforeseen circumstances in a professional manner

• Provide vendors with any final payments / gratuities 

• Manage the strike of your wedding ensuring sure all your personal accessories get wrapped with care and provided back to you in the same shape as it was provided.